Documentation
How to use WeLearn, from a first look to step-by-step scenarios.
- Introduction
- One page of orientation
- Quickstart
- Your first task, end to end
- Guide
- One feature, fully covered
- Deep dive
- A scenario across roles, step by step
For
Level
44 pages
Everyone
- IntroductionWelcome to WeLearnKnow what WeLearn is for, sign in to your organisation's space, and pick the page to read next for your role.
- IntroductionRoles and what they can doKnow which of the three organisation roles you hold, what each one lets you do, and who can change it.
- IntroductionFinding your way aroundKnow what every menu entry and top-bar control opens, which ones your role sees, and where the pages without a menu entry are.
- IntroductionGlossaryLook up any word WeLearn uses on its screens and find the page that explains it.
- GuidePrivacy and your dataKnow what WeLearn records about you, who can see each part of it, how long it is kept, how to get a copy, and what happens to it when you leave.
- GuideTroubleshooting and FAQRecognise the message in front of you, know what it means and what to do next, and know who to ask when it is not something you can fix.
Learners
- QuickstartLearner quickstartFind a training in the catalog, take it from the first section to the result screen, and find it again on your dashboard.
- GuideYour dashboardRead every band and card on your dashboard, know when each one appears, and know where each one takes you.
- GuideFinding trainings: catalog, search and bookmarksNarrow the catalog down to the trainings you want, save some for later, search across trainings, topics and people, and share a link that shows the same thing to a colleague.
- GuideTaking a trainingWork through a training in the player, know what each exercise will show you and when, understand how your result is worked out, and use your attempts well.
- GuideAnswering each exercise typeAnswer each of the seven exercise types, with a mouse, a finger or the keyboard, and know how each one is scored.
- GuideNotes, ratings and reporting problemsKeep private notes on any section and find them again, tell the authors whether a training was useful, and report a mistake in a section so it gets fixed.
- GuideMandatory trainings and certificationKnow where you stand on every mandatory training, meet your deadlines, renew on time, and prove your certification to someone outside WeLearn.
- GuideYour learning record and exportsRead your own figures, see everything you have passed, and take away the right document, from a single certificate to your whole learning record as a PDF.
- GuideNotificationsRead and tidy your notifications, choose which ones reach you in WeLearn and on Slack, and know what each one means and where it takes you.
- GuidePersonalising WeLearnSet your name and picture, your language and time zone, and how WeLearn is drawn for you, and find your app version, the privacy notice and a copy of your data.
- GuideGamification: XP, levels, streaks, badgesKnow what earns XP and how much, how levels, streaks, freeze tokens, badges, the leaderboard and quests work, and how to switch any of it off.
- GuideFive Clues daily puzzlePlay the Five Clues puzzle each working day, know what each result earns, share your grid without spoiling the answer, and read the morning scoreboard on Slack.
- GuideReviewing a peer's submissionFind the submissions waiting on you, read them against the author's guidelines, and record a Pass or a Needs more work the learner can act on.
Authors
- QuickstartAuthor quickstartCreate, preview and publish your first training, with one text section and one quiz, in a single sitting.
- GuideThe training editorFind your way around the four-step training editor, set how the training plays, and clear every line of the publish readiness check.
- GuideContent blocks referenceAdd, arrange, copy and delete blocks, and write Text and Link blocks that read well for learners, with images and videos.
- GuideBuilding evaluationsBuild each kind of auto-graded exercise, use a question bank, and predict the score and the answer reveals your learners will get.
- Deep diveSetting up peer reviewAdd an exercise that a person grades, choose who may grade it, and predict how its verdict moves the learner's result, certification and retakes.
- GuideCo-authoring and reviewing draftsInvite people to edit or review a draft, write it together live, collect and answer review notes, and know who is credited when it goes live.
- GuidePublishing, revisions and archivingPublish a training, change it safely once learners have it, find its earlier versions, and retire or delete it knowing exactly what each step does to learners.
- GuideTopicsTag a training with the right topics, create a new one without duplicating an existing one, and know what renaming and deleting a topic can and cannot do.
- GuideListening to learners: the feedback panelRead what learners think of your training, work through the problems they report, and close each report so the next reader knows where it stands.
- Deep diveAuthoring a mandatory trainingBuild a training whose pass certifies people, have the right person declare it mandatory, and know what learners, managers and the reports see before and after it ships.
- Deep diveImport and export in YAMLExport a training as a YAML file, read and write that file with confidence, import it back as a new draft, and copy a training without leaking its answer keys or losing its topics.
- Deep diveAuthoring with an AI assistantConnect Claude to WeLearn, have it draft or edit trainings for you without losing content, and know exactly what it can see, what it can change, and how to cut it off.
Managers
- QuickstartManager quickstartEnrol people on a training, set up a group that keeps newcomers enrolled, and read where your team stands, in your first week as a Manager.
- GuideEnrolling peoplePut people and groups on a published training from the Enrollments page, choose a deadline, and know what each option does and does not do for the learner.
- GuideGroups and required trainingsCreate and maintain groups, give a group the trainings everyone in it must hold, and withdraw or archive without losing anyone's record.
- Deep diveRunning compliance for your teamAssign mandatory trainings, read who is behind, chase them, and produce certificates and exports when an auditor asks.
- GuideTeam analytics and employee reportsOpen any member's learning report on the Team tab, read its sections and attention flags correctly, and export it as a PDF for a one-to-one without overstepping.
- GuideRunning quests and seasonsIssue a quest with the right target, dates and reward, group quests under a season, follow how many people finish, and cancel a quest without taking anything back.
Administrators
- QuickstartAdministrator quickstartGet a new organisation ready on your first day - members invited, roles set, name, language, time zone and colour chosen, Slack connected.
- GuideManaging membersBring people into your organisation, set and change their roles, read their profiles, remove them when they leave and handle erasure requests from former members.
- GuideOrganisation settingsSet your organisation's colour, name, default language and default time zone, connect Slack, and read the organisation-wide figures on the Platform tab.
- Deep diveConnecting SlackConnect your Slack workspace so members get their WeLearn notifications as direct messages and a channel hears about new trainings and the daily puzzle, and fix it when someone gets nothing.
- Deep diveRequesting and setting up a spaceRequest a WeLearn space for your organisation, finish its setup from the emailed link within 30 minutes, choose how people sign in, and sign in as its first Administrator.
No account needed
- IntroductionVerifying a WeLearn certificateCheck, without an account, that a WeLearn certificate someone handed you was really issued, and read what the answer does and does not tell you.
- IntroductionTrying WeLearn: the demoEnter the public demo with no account, know what you can try in your hour as a made-up Manager, and what happens to everything when it ends.